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6 Office 365 Collaboration Tools We Can’t Live Without

Microsoft Office 365 allows individuals and teams the ability to work, manage tasks, and share information securely. Office 365 for Business is specifically tailored to large organizations that need the ability to connect work-related data.

Professional tasks rarely take place in an individual silo. It’s therefore important that software products promote team collaboration and connectivity.

In this post, we’ll cover six of the most popular collaboration tools that you can use to increase the effectiveness of your teams, departments, and projects. Get ready for even better organizational productivity.

What is Microsoft Office 365?

Microsoft Office 365 is a suite of software products that enables modern, digital work. Whereas past versions of Microsoft Office required single software installation on each device, Office 365 is a cloud-based program that provides connectivity whether users are on laptops, tablets, or smartphones.

Office 365 includes popular Microsoft tools such as:

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook
  • Access
  • Publisher
  • SharePoint

Microsoft Office 365 Collaboration Tools

Although some aspects of Microsoft Office 365 are suited to individual effort, many programs are designed for teamwork and collaboration. When you choose a collaborative tool, you must make sure that it works effectively, offers advanced security, and streamlines processes.

The Office 365 tools listed below offer these benefits and much more. Take a look at everything these programs have to offer your business!

Tool 1: Microsoft Teams

Microsoft Teams is a communication app on Office 365. Teams provides plenty of collaborative features, including the ability to share video meetings and invitations, chat with coworkers, share files, and more.

Why we love it: Microsoft Teams offers live access that helps users learn and work together. The different plan levels (Home, Business, Enterprise, and Education) make it easy to connect in different contexts with the same powerful flexibility.

Tool 2: Outlook Groups

Outlook Groups can be used to set up specific contact lists when drafting and sending emails using Microsoft Outlook. Outlook Groups allows users the ability to save time and effort by pre-selecting the right contacts to receive the correct email messages.

When building Groups, be sure to set up appropriate group names, descriptions, classifications, and privacy settings. By tweaking these settings based on how you work, you can avoid sending important messages in error.

Why we love it: Sending emails can be a tedious process, and features like Groups make it easy to spare time and effort.

Tool 3: SharePoint

SharePoint is Office 365’s version of the intranet. Users can easily and securely access important files, confidential documents, and other types of business content and applications.

SharePoint allows for customization by project, department, or division. This software is accessible regardless of whether users are on PCs, Macs, or mobile devices.

Why we love it: A powerful intranet promotes team cohesion, and SharePoint offers visually-pleasing project management and storytelling tools.

Tool 4: OneDrive (for Business)

OneDrive is cloud-based storage for personal and business use. Similar to Google Drive, Microsoft OneDrive can be accessed from anywhere, making it perfect for remote or distance work. Users can share protected files, documents, photos, and folders with customizable access.

Why we love it: With files on-demand and protected document sharing, OneDrive is a safe choice for business users that need to see and use files without delay.

Tool 5: Yammer

Yammer is Microsoft Office 365’s version of a social networking platform. Not only does Yammer promote transparent communication in an engaging environment, it also has unique features that aren’t possible in other programs. This includes virtual events like town halls, corporate meetings, training sessions, and much more.

Why we love it: Yammer encourages engagement and participation, which are both important for company culture. Yammer also includes in-depth support and adoption features that help customers succeed.

Tool 6: Skype (and Skype for Business)

Skype is a familiar name in the digital calling, video, and conferencing space. Skype for Business unlocks additional features that aren’t available in the single-use version. Business-based accounts can easily integrate to other Office 365 programs, which makes collaboration even more simple.

Why we love it: Skype is one of the gold standards in video messaging, and its incorporation into the Microsoft suite makes it even more trustworthy and effective.

How MicroTech Systems Can Help

MicroTech Systems of Boise offers Office 365 Consultation Services so that you can select the best programs for your particular needs. When you collaborate with our trained team of Microsoft experts, you can make the right decisions without having to research, migrate, or make sweeping changes on your own.

MicroTech Systems has the Office 365 support you need at the right price, so that you can focus on growing your business.

Key Reminders

No matter your industry or speciality, growing your business depends on the ability to make informed decisions about the software that powers your everyday work. The best choice should be highly flexible, scalable, and secure.

Reach out to MicroTech Systems to learn more about our Microsoft Office 365 packages. We can help you develop a strategy and find the right collaborative tool to grow your business while saving time, money, and precious resources.  

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